BIOT logo
Privacy policy

Privacy policy

We respect your privacy

Below you will find detailed rules for personal data processing in our company. You will learn who is the controller of your data, for what purposes we collect it, and what rights you have.

The data controller is
BIOT Sp. z o.o.
Nowy Kisielin - Nowa 7
66-002 Zielona Góra
Poland

Website privacy policy
www.biotcloud.com

This Privacy Policy of the website www.biotcloud.com (hereinafter referred to as the "Privacy Policy") specifies in particular the terms of use of the website www.biotcloud.com by its visitors (hereinafter referred to as the "User"), the principles of personal data processing and the issue of Cookies used on the website www.biotcloud.com.
We encourage you to read the full downloadable documents at the end of this section.

1. General provisions

  1. 1.1. This Privacy Policy governs your use of the website www.biotcloud.com.
  2. 1.2. The Controller of the User's personal data is BIOT Sp. z o.o. with its registered office in Zielona Góra, at ul. Nowy Kisielin - Nowa 7, 66-002 Zielona Góra, registered in the District Court in Zielona Góra, 8th Commercial Division of the National Court Register under the KRS number: 0000695926, Tax Identification Number (NIP): 9731045329 (hereinafter referred to as the "Controller"). You can also contact the Controller by e-mail: rodo@biotcloud.com.
  3. 1.3. The minimum technical requirements necessary to cooperate with the IT system used by the Administrator include a computer or other device connected to the Internet, equipped with a web browser and email access, as well as enabling Cookies and Javascript in the web browser. The Administrator recommends setting a minimum screen resolution of 1024×768.
  4. 1.4. Personal data of users of the website www.biotcloud.com are processed in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (hereinafter referred to as "GDPR"), as well as in accordance with the Personal Data Protection Act of 10 May 2018, the Act of 18 July 2002 on the provision of electronic services and the Act of 12 July 2024 - Electronic Communications Law.
  5. 1.5. The Controller takes special care to protect the interests of data subjects, and in particular ensures that the data collected by it are processed lawfully, fairly and transparently, collected for specific, explicit and legitimate purposes and not further processed in a manner incompatible with those purposes, adequate, relevant and limited to what is necessary for the purposes for which they are processed, accurate and, where necessary, updated, stored in a form which permits identification of the data subject for no longer than is necessary for the purposes for which the data are processed, processed in a way that ensures appropriate security of personal data, including protection against unauthorised or unlawful processing and accidental loss, destruction or damage, using appropriate technical or organisational measures.

2. Personal data processing

  1. 2.1. The Controller may process Users' personal data where this is necessary to use www.biotcloud.com or services provided through it.
  2. 2.2. The purpose, scope, and recipient categories of data processed by the Controller depend on the specific actions taken by the User within www.biotcloud.com.
  3. 2.3. Possible purposes of processing Users' personal data by the Controller are listed below.
    1. 2.3.1.

      Personal data including first name, last name, email address, and phone number of a person who contacts the Controller via email or contact form will be processed for the purpose of:

      1. handling the submitted inquiry and communicating with that person in connection with his or her message sent via e-mail or contact form – pursuant to Article 6(1)(f) of the GDPR, i.e. pursuant to the legitimate interest pursued by the Controller, which is communication with the person who initiated contact with the Controller;
      2. establishing or pursuing claims or defending against possible claims between a person who contacted the Controller via e-mail or contact form – pursuant to Article 6(1)(f) of the GDPR, i.e. on the basis of the legitimate interest pursued by the Controller, which is the possibility of establishing and pursuing claims and defending against claims.
  4. 2.4. Providing personal data is voluntary, however, in each specific case, it is necessary to use the services provided by the Administrator selected by the User (failure to provide the relevant data results in the Administrator being unable to provide the services).
  5. 2.5. The period of data processing by the Administrator depends on the purpose of processing and the legal basis:
    1. 2.5.1. Data processed on the basis of the Controller's legitimate interest (e.g. handling correspondence, handling inquiries from the form, protection against claims) – will be processed for the period necessary to pursue this interest (e.g. duration of correspondence) or until the User raises an effective objection, and after that time for the limitation period for any claims arising from legal provisions;
    2. 2.5.2. Data processed based on the User's consent (e.g. Google Analytics, Cookies) – will be processed until the User withdraws this consent or until the validity period of a given Cookie expires;
    3. 2.5.3. Data processed in order to fulfil the legal obligations incumbent on the Administrator will be stored for the period required by applicable law.
  6. 2.6. Personal data processed by the Controller may be disclosed to third parties in accordance with Article 28 GDPR.
  7. 2.7. The Administrator may transfer Users' personal data to recipients located outside the European Economic Area (e.g. to the USA), including in connection with the use of analytical and statistical tools (such as Google Analytics). These tools process pseudonymised data (e.g. unique Cookie identifiers, device identifiers or anonymised IP addresses) that do not allow for direct identification of the User's identity. Data transfers outside the EEA always take place in compliance with appropriate legal safeguards, in particular on the basis of a decision of the European Commission confirming an adequate level of protection (e.g. EU-US Data Privacy Framework) or on the basis of Standard Contractual Clauses adopted by the European Commission.
  8. 2.8. More information about transfers of personal data to third countries may be obtained by contacting the Controller directly.
  9. 2.9. Personal data processed by the Controller may be made available to entities and authorities authorized under applicable law.
  10. 2.10. Users' personal data will not be used for automated decision-making, including profiling.

4. Rights related to data processing

  1. 4.1. Providing data by Users is voluntary, but to a certain extent (depending on the actions undertaken by the User each time when using the website www.biotcloud.com) it is necessary to use the website www.biotcloud.com.
  2. 4.2. The User has the right to:
    1. 4.2.1. the right to access your personal data;
    2. 4.2.2. the right to request their rectification;
    3. 4.2.3. the right to request their deletion;
    4. 4.2.4. the right to request restriction of their processing;
    5. 4.2.5. the right to data portability, i.e., to receive personal data from the Controller in a structured, commonly used, machine-readable format. The User may also request that the Controller send the personal data they have provided to another controller;
    6. 4.2.6. the right to object to the processing of personal data to the extent that the basis for the processing of personal data is the legitimate interest of the Controller,
    7. 4.2.7. the right to withdraw consent to the processing of personal data at any time, without affecting the lawfulness of processing based on consent before its withdrawal.
  3. 4.3. In order to exercise the above rights, please contact the Administrator using the contact details provided above (contact details indicated in point 1.2).
  4. 4.4. Furthermore, the User has the right to lodge a complaint with the supervisory authority responsible for personal data protection (the President of the Personal Data Protection Office) if the User believes that the processing of data violates the GDPR.

5. Copyright

  1. 5.1. All materials, graphic elements, the arrangement and composition of these elements (layout), trademarks, and other information available on the website www.biotcloud.com are subject to the exclusive rights of the Administrator.
  2. 5.2. Downloading or using any materials available on the website www.biotcloud.com requires the consent of the Administrator.
  3. 5.3. Downloading materials must not violate the Privacy Policy, generally applicable legal provisions, or the interests of the Administrator.
  4. 5.4. All graphic elements, technical solutions and other elements of the website www.biotcloud.com are subject to copyright protection of the Administrator.
  5. 5.5. Subject to the provisions of point 5.4 above, all content posted on the website www.biotcloud.com is copyrighted and is the property of the Administrator. The User is fully liable for any damage caused to the Administrator resulting from the use of any content without the Administrator's consent.

6. Changes to the privacy policy

  1. 6.1. The Administrator may change the Privacy Policy and the terms of use of the website www.biotcloud.com if at least one of the important reasons indicated in the catalogue below occurs:
    1. 6.1.1. changes to the provisions of applicable law that regulate the conduct of business by the Administrator;
    2. 6.1.2. the need to adapt the content of the Privacy Policy to applicable law or the need to make editorial changes to the Privacy Policy;
    3. 6.1.3. change in the manner of operation or functioning of the website www.biotcloud.com, which will be caused by objective and independent reasons of a technological or technical nature;
    4. 6.1.4. changing the terms of use of the website www.biotcloud.com in a way that does not worsen the situation of Users compared to the current ones;
    5. 6.1.5. the need to update the Administrator's data indicated in the Privacy Policy.

7. Final provisions

  1. 7.1. The website www.biotcloud.com may contain links to other websites. The Administrator suggests that you review the Privacy Policies on other websites after navigating to them. This Privacy Policy applies solely to the website www.biotcloud.com.
  2. 7.2. The Administrator applies technical and organizational measures to ensure the protection of processed personal data appropriate to the threats and categories of data being protected, and in particular protects data against unauthorized disclosure, removal by an unauthorized person, processing in violation of applicable regulations, and alteration, loss, damage or destruction.
  3. 7.3. The Administrator protects the data set against unauthorized access.
  4. 7.4. In matters not covered by this Privacy Policy, the relevant provisions of Polish and EU law shall apply, in particular the provisions of the GDPR.
  5. 7.5. Contact regarding all matters related to support and technical assistance is via messages sent to the following e-mail address: biuro@biotcloud.com.

Documents to download

Download full document versions in PDF format.

Privacy Policy

PDF | 0,2 MB

GDPR clause for installers

PDF | 0,2 MB

GDPR clause for URBAN system users

PDF | 0,2 MB